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Sub Assistant - resume example

Not sure what to put on your resume for the Sub Assistant role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Jane Doe | Support Professional

123 Main Street, Anytown, ST 12345
(123) 456-7890
️ jane.doe@email.com
LinkedIn: linkedin.com/in/janedoe


Professional Summary
Dedicated and efficient professional with over 3 years of experience in providing comprehensive support to senior staff, ensuring smooth and efficient office operations. Adept at coordinating meetings, managing communications, and handling confidential information with discretion. Proven ability to prioritize tasks, solve problems quickly, and contribute to team success.


Professional Experience

Senior Support Coordinator
ABC Corporation, Anytown, ST | April 2020 – Present

  • Orchestrated the scheduling and organization of weekly team meetings and quarterly departmental reviews, enhancing communication and planning efficiency.
  • Managed a high volume of internal and external communications, including email correspondence, phone calls, and document distribution, ensuring no detail was overlooked.
  • Assisted with the preparation of reports and presentations, contributing to the decision-making process and supporting executive-level activities.

Junior Support Specialist
XYZ Inc., Anytown, ST | June 2018 – March 2020

  • Provided administrative support to a team of 10 staff members, coordinating logistics and resources for multiple projects simultaneously.
  • Streamlined office inventory management, reducing waste and cutting supply costs by 15% through meticulous tracking and vendor negotiations.
  • Implemented a new digital filing system that improved document retrieval times by 30%, demonstrating a commitment to operational excellence and innovation.

Education

Bachelor of Science in Business Administration
University of Anytown, Anytown, ST | Graduated May 2018


Skills

  • Office Management
  • Meeting Coordination
  • Time Management
  • Problem-Solving
  • Confidentiality & Data Protection
  • Communication (Written & Verbal)
  • Report & Presentation Preparation
  • Inventory Control
  • Process Improvement

Certifications

  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)

Languages

  • English (Native)
  • Spanish (Conversational)

Professional Affiliations

  • National Association of Administrative Professionals
  • International Association of Support Professionals

Remember, this resume is a starting point. Tailor it to reflect your personal achievements and the specific requirements of the job you’re applying for. With a strong resume in hand, you’re ready to take the next step in your career as a support professional.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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