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Senior Executive Assistant - resume example

Not sure what to put on your resume for the Senior Executive Assistant role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Objective

Detail-oriented and proactive professional with over 10 years of experience supporting C-level executives. Adept at managing administrative tasks, coordinating international travel, and facilitating efficient communication between departments. Seeking to leverage extensive organizational and problem-solving skills in a challenging environment.

Professional Experience

Lead Executive Support Coordinator
ABC Corporation, New York, NY | June 2016 – Present

  • Orchestrated the schedules of 5 top executives, reducing scheduling conflicts by 30%.
  • Implemented a new digital filing system that increased document retrieval times by 25%.
  • Coordinated over 200+ successful business travel arrangements annually.
  • Managed sensitive communications, ensuring confidentiality and discretion at all times.

Executive Support Specialist
XYZ Enterprises, Los Angeles, CA | May 2011 – May 2016

  • Assisted in the preparation of high-stakes presentations and reports for board meetings.
  • Streamlined office supply inventory management, saving the company $5,000 annually.
  • Served as a liaison between executives and staff, fostering a cohesive work environment.

Education

Bachelor of Science in Business Administration
University of California, Los Angeles | June 2011

  • Graduated Cum Laude
  • Minor in Communications

Skills

  • Advanced proficiency in Microsoft Office Suite and Google Workspace
  • Expertise in scheduling and calendar management
  • Strong interpersonal and communication skills
  • Fluent in English and Spanish
  • Proficient in CRM software (Salesforce and HubSpot)

Certifications

  • Certified Administrative Professional (CAP)
  • Project Management Professional (PMP) – In Progress

Languages

  • English (Native)
  • Spanish (Fluent)

Professional Affiliations

  • Member, International Association of Administrative Professionals (IAAP)
  • Member, American Society of Administrative Professionals (ASAP)

Volunteer Experience

Event Coordinator Volunteer
Non-Profit Organization, New York, NY | September 2017 – Present

  • Lead a team of volunteers to organize annual fundraising events, raising over $100,000 to date.
  • Coordinate with vendors and sponsors to ensure event success.

Remember, the key to a successful resume is to tailor it to the role, making sure to emphasize the skills and experiences that align with the job description. Use this example as a foundation to build upon, ensuring that your personal achievements and qualifications shine through.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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