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Secretary To Chief Executive Officer - resume example

Not sure what to put on your resume for the Secretary To Chief Executive Officer role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Jane Doe | Executive Support Specialist

(123) 456-7890 | ️ jane.doe@email.com | LinkedIn.com/in/JaneDoe | Anytown, USA


Professional Summary

Dedicated and detail-oriented professional with over 5 years of experience providing high-level support to C-suite executives. Adept at managing complex calendars, coordinating international travel, and handling sensitive information with discretion. Proven track record of improving office processes and enhancing executive productivity through effective communication and organizational skills.


Key Skills

  • Calendar Management & Scheduling
  • Confidential Correspondence Handling
  • Travel Arrangements & Itinerary Planning
  • Meeting Coordination & Minute Taking
  • Office Management & Organization
  • Report Preparation & Presentation
  • Stakeholder Communication
  • Problem-Solving & Decision Making

Professional Experience

Executive Assistant to CEO | XYZ Corporation, Anytown, USA
January 2018 – Present

  • Streamline the CEO’s daily schedule, reducing scheduling conflicts by 30%.
  • Coordinate logistics for over 50+ domestic and international trips annually.
  • Manage confidential communications, ensuring discretion and privacy in all matters.
  • Facilitate board meetings, including preparing agendas and taking minutes.
  • Implement a digital filing system that improved document retrieval times by 25%.

Administrative Assistant | ABC Enterprises, Anytown, USA
June 2015 – December 2017

  • Supported a team of senior managers by organizing schedules and coordinating meetings.
  • Assisted with the production of reports and presentations for stakeholder meetings.
  • Handled office supply inventory and liaised with vendors to ensure timely restocking.
  • Received commendation for exceptional management of the front-office operations.

Education

Bachelor of Arts in Business Administration
University of State, Anytown, USA | May 2015


Certifications

  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)

Professional Affiliations

  • Member, International Association of Administrative Professionals (IAAP)
  • Member, American Society of Administrative Professionals (ASAP)

References

Available upon request.


This resume example is designed to highlight the unique skill set required for executive support roles. By emphasizing your organizational abilities, your knack for efficiency, and your commitment to confidentiality, you’ll set the stage for a resume that resonates with the demands of the job and captures the attention of potential employers.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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