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Secretarial Executive - resume example

Not sure what to put on your resume for the Secretarial Executive role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Jane Doe | Secretarial Executive

Contact Information

  • Phone: (555) 123-4567
  • Email: jane.doe@example.com
  • LinkedIn: linkedin.com/in/janedoe

Professional Summary
Detail-oriented and discreet professional with over 10 years of experience supporting C-level executives. Adept at managing complex calendars, coordinating international travel, and handling confidential information. Proven track record of improving office processes and enhancing communication across departments. Committed to leveraging exceptional organizational and technical skills to support the highest levels of executive management.

Key Skills

  • Executive Calendar Management
  • International Travel Coordination
  • Confidential Correspondence Handling
  • Office Process Optimization
  • Interdepartmental Communication
  • Advanced Proficiency in MS Office Suite
  • Minute Taking and Report Preparation
  • Event Planning and Coordination
  • Multitasking in Fast-Paced Environments
  • Fluent in English and Spanish

Professional Experience

Senior Executive Assistant | XYZ Corporation, New York, NY
January 2016 – Present

  • Facilitate the daily schedule of the CEO, ensuring efficient time management and prioritization of appointments.
  • Organize and oversee logistics for board meetings, including materials preparation and minute-taking.
  • Coordinate complex travel arrangements, including itineraries for international conferences and events.
  • Implement a digital filing system that increased document retrieval efficiency by 30%.
  • Serve as the primary point of contact for internal and external stakeholders on executive matters.

Executive Assistant | ABC Enterprises, New York, NY
June 2010 – December 2015

  • Managed scheduling and communications for a team of 4 senior executives, enhancing overall productivity.
  • Assisted with the preparation of annual reports and presentations for stakeholder meetings.
  • Streamlined office supply inventory management, reducing costs by 20%.
  • Coordinated company-wide events for up to 200 employees, from planning to execution.

Education

Bachelor of Science in Business Administration
University of New York, New York, NY
Graduated: May 2010

Certifications

  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)

Volunteer Work

  • Volunteer Coordinator, New York City Food Bank, 2018 – Present
  • Mentor, Young Women in Business Network, 2019 – Present

Professional Development

  • Attended the Annual Conference for Executive Assistants, 2021
  • Completed ‘Advanced Communication for Administrators’ Workshop, 2020

References
Available upon request.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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