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Payroll Executive - resume example

Not sure what to put on your resume for the Payroll Executive role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Jane Doe | Payroll Specialist

Contact Information

  • Phone: (555) 123-4567
  • Email:
  • LinkedIn:
  • Address: 123 Finance Drive, Moneyville, CA 90123

Professional Summary
Detail-oriented and certified Payroll Specialist with over 7 years of experience in managing end-to-end payroll processing, tax compliance, and reporting. Proven track record in implementing payroll systems that enhance accuracy and efficiency. Adept at handling sensitive information with the utmost confidentiality and maintaining up-to-date knowledge of regulatory changes.

Core Competencies

  • Payroll Administration & Systems
  • Tax Regulations & Compliance
  • Financial Record-Keeping
  • Data Analysis & Reconciliation
  • Employee Relations
  • Process Improvement
  • Software Proficiency: ADP, QuickBooks, Paychex

Professional Experience

XYZ Corporation, Payroll Administrator
June 2016 – Present

  • Oversee the bi-weekly payroll processing for over 500 employees, ensuring accuracy and timeliness.
  • Maintain compliance with federal, state, and local tax laws, reducing company risk of penalties.
  • Collaborate with HR to integrate new benefits and deductions into the payroll system.
  • Conduct regular audits of payroll data and resolve any discrepancies promptly.
  • Train and supervise a team of 3 payroll clerks, fostering an environment of continuous improvement.

ABC Inc., Payroll Assistant
May 2013 – May 2016

  • Assisted with the payroll processing for 200+ employees, including time tracking and PTO calculations.
  • Helped implement a new payroll software, resulting in a 20% reduction in processing time.
  • Prepared and filed payroll-related tax forms, ensuring 100% on-time submission.
  • Responded to employee inquiries regarding payroll issues, maintaining high satisfaction levels.


Bachelor of Science in Accounting
University of Finance and Economics, Graduated May 2013


  • Certified Payroll Professional (CPP) – American Payroll Association
  • Fundamental Payroll Certification (FPC) – American Payroll Association

Professional Development

  • Attended the Annual Payroll Congress for the past 5 years.
  • Completed a course in Advanced Excel for Payroll Professionals.

Professional Affiliations

  • Member, American Payroll Association since 2014.


  • Attention to Detail
  • Strong Numerical Aptitude
  • Effective Communication
  • Time Management
  • Confidentiality and Discretion

Available upon request.

By following the structure and content of this resume example, you’ll be able to convey your expertise in payroll management effectively. Remember, the goal is to provide a clear and accurate picture of your capabilities, ensuring potential employers recognize the value you would bring to their organization.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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