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Legal & Administration Officer - resume example

Not sure what to put on your resume for the Legal & Administration Officer role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
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Jane Doe | Legal & Administration Specialist

123 Law Street, Justice City, LA 12345
(123) 456-7890

Professional Summary

Detail-oriented and highly organized professional with over 5 years of experience in legal and administrative roles. Adept at legal research, document preparation, and office management. Proven track record of improving operational efficiency and supporting legal teams with a comprehensive understanding of legal procedures and compliance regulations. Seeking to leverage expertise to contribute to the efficiency and legal integrity of a dynamic organization.

Professional Experience

Senior Administrative Assistant | ABC Law Firm, Justice City, LA
June 2018 – Present

  • Oversee the preparation and filing of legal documents, ensuring compliance with court requirements and deadlines.
  • Manage the daily administrative operations of the firm, including scheduling, correspondence, and client relations.
  • Implement a new document management system that increased document retrieval efficiency by 30%.
  • Coordinate with attorneys to prepare for trials and hearings, contributing to a 15% increase in case efficiency.

Legal Secretary | XYZ Legal Consultants, Justice City, LA
January 2016 – May 2018

  • Assisted with drafting legal correspondence, contracts, and pleadings under attorney supervision.
  • Maintained a comprehensive case filing system, reducing document misplacement by 25%.
  • Conducted legal research and compiled reports to support case preparation and strategy development.
  • Streamlined office supply inventory management, resulting in a 20% cost reduction.


Bachelor of Arts in Legal Studies
University of Justice City, LA
Graduated: May 2015


  • Legal Document Preparation
  • Office Management
  • Legal Research
  • Compliance and Regulations
  • Document Management Systems
  • Time Management
  • Client Relationship Management
  • Microsoft Office Suite
  • Communication Skills


  • Certified Administrative Professional (CAP)
  • Certified Legal Secretary Specialist (CLSS)


  • English (Native)
  • Spanish (Conversational)

Professional Affiliations

  • National Association of Legal Assistants (NALA)
  • Association for Legal Professionals (NALS)

Remember, this resume is a starting point. Tailor it to your unique experiences and the specific requirements of the job you’re applying for. Highlight your achievements and skills that align with the needs of the employer, and you’ll be well on your way to securing an interview for your next opportunity.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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