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Data Encoder - resume example

Not sure what to put on your resume for the Data Encoder role? We've analyzed the common theme among resumes for this specific position, alongside researching what employers typically expect from those applying.
Illustration: TaskTeller

Jane Doe | Data Entry Specialist

1234 Typing Lane, Input City, Data State, 12345
(123) 456-7890

Professional Summary

Detail-oriented and highly organized professional with over 5 years of experience in high-volume data entry. Adept at quickly and accurately transcribing large datasets into company databases. Proven ability to maintain confidentiality and manage sensitive information with discretion. Committed to optimizing data accuracy and efficiency through the use of advanced data processing software.

Work Experience

Senior Data Entry Clerk
ABC Corporation, Data City, May 2018 – Present

  • Enter and update information into specific fields within company databases using various data entry software.
  • Review and verify data for accuracy; correct any errors immediately to ensure the integrity of the dataset.
  • Maintain a typing speed of 80+ WPM with 99% accuracy, exceeding departmental standards.
  • Train and mentor new data entry clerks, emphasizing accuracy, speed, and company data protocols.
  • Collaborate with IT department to troubleshoot minor technical issues, reducing system downtime by 15%.

Data Entry Operator
XYZ Data Services, Input City, July 2015 – April 2018

  • Managed the precise transcription of data from paper formats into computer files or database systems.
  • Performed regular backups to ensure data preservation and protected all classified information.
  • Assisted with regular audits, identifying and rectifying inconsistencies in the data entry process.
  • Recognized for outstanding attention to detail and exceptional record of data entry accuracy.


  • Typing Speed: 80+ WPM
  • Data Entry Software (MS Office, Google Suite, CRM Systems)
  • Data Verification and Validation
  • Attention to Detail
  • Confidentiality and Data Security
  • Time Management and Prioritization
  • Multitasking in Fast-Paced Environments
  • Troubleshooting Basic Technical Issues


Associate Degree in Data Management
Input City Community College, Data State, 2013 – 2015


  • Certified Data Entry Specialist (CDES)
  • Advanced Excel Training

Volunteer Experience

Data Entry Volunteer
Local Charity Data Drive, Input City, Monthly 2016 – Present

  • Volunteered monthly to manage and organize donor information for local charity events.
  • Ensured accurate and timely entry of data into the charity’s donor management system.


Available upon request.

By following the structure and content of the above example, you can create a compelling resume that showcases your ability to manage and process data with both speed and accuracy. Remember, the goal is to present yourself as a reliable and skilled professional who can contribute to the operational success of any data-driven organization.

How to Make Your Resume ATS-Friendly

ATS (Applicant Tracking System) is a software application that automates the recruitment process for employers. It streamlines sorting, scanning, and ranking job applications by filtering resumes based on predefined keywords, skills, job titles, and other criteria. This assists recruiters in efficiently identifying qualified candidates for open positions.

  • Use simple formatting: ATS systems best read resumes with clear and straightforward formatting. Avoid using headers or footers, tables, images, or graphics, as these can confuse the ATS.
  • Include relevant keywords: Tailor your resume with keywords from the job description. ATS systems scan for these keywords to determine if your skills and experiences match the job requirements.
  • Stick to standard headings: Use common heading titles like “Work Experience,” “Education,” and “Skills” to ensure the ATS can easily find and categorize your information.
  • Choose the correct file type: Submit your resume as a Word document (.doc or .docx) or a plain text file (.txt) for maximum compatibility. Avoid PDFs unless specified.
  • Keep consistent job titles: If your previous job titles are not industry-standard, consider altering them slightly (without misrepresenting your role) to match more familiar titles.
  • Avoid fancy fonts or creative layouts: Stick to traditional fonts like Arial, Calibri, or Times New Roman. Creative designs and fonts might look appealing but can be problematic for ATS parsing.
  • Use full forms and acronyms: If you include technical terms or certifications, use their spelled-out form and acronyms to ensure the ATS recognizes them.
  • Be precise with dates: Format dates clearly and consistently, ideally in a ‘Month YYYY’ format.
  • Proofread for spelling and grammar: Errors can confuse the ATS. Proofread your resume or use a tool to check for accuracy.
  • Test your resume: Before submitting, test it through an ATS resume checker to see how it reads your information.

By following these guidelines, your resume will be better equipped to pass through ATS filters, increasing your chances of landing an interview.

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